NOTICE OF ALLEGED VIOLATION

Policy

We are concerned that all BACB candidates, certificants, registrants, approved continuing education (ACE) providers, and approved course sequences (ACSs) provide behavior-analytic services in an ethical manner.

In situations where behavior-analytic services are not provided in an ethical manner, the BACB has a system for concerned individuals to file a Notice of Alleged Violation to alert the BACB of the alleged ethical violation(s).

Filing a Notice of Alleged Violation (Notice)

Before filing a Notice, you will need to:

1. Review the Professional and Ethical Compliance Code for Behavior Analysts (Compliance Code) to determine if the incident(s) could be considered a violation by the BACB.*

2. Identify the incident date or the point at which you could have reasonably known about the incident. Notices must be filed within 6 months of the incident date.

Note: To avoid retaliatory actions against those who report ethical violations to the BACB, the BACB will not allow the subject of an active Notice to file a Notice against another behavior analyst or RBT until 60 (sixty) days from the completion of their matter (i.e., 60 days following the issuance of a BACB warning, completion of coaching, final determination by a Disciplinary Review or  Disciplinary Appeals Committee, whichever is later).

3. Determine if the incident could be resolved with appropriate parties (e.g., certificant, supervisor), if applicable, before submitting a Notice.

Note: If you are a behavior analyst reporting the violation, carefully review “7.02 Ethical Violations by Others and Risk of Harm” in the Compliance Code to ensure you are in compliance.

*BACB legal staff are available by email to help you determine if an incident should be reported.

When filing a Notice, you will need to:

1. Collect documentation relevant to the alleged violation(s), including:

  • Evidence of violation(s) – Documentation to support the allegation(s), such as emails, behavior support plans (relevant pages only), supervision forms(the BACB will typically refrain from acting on cases that lack supporting documentation).
    Note: Remove or black-out text that identifies sensitive information, such as client name, address, date of birth, etc.
  • Witness statement(s) – If there are additional witnesses to the incident, at least one witness should complete, and have notarized, an affidavit.
  • Litigation – If there has been a lawsuit filed, include any relevant documentation such as the final determination.
  • Complaints filed with other agencies – If a complaint has been submitted to another agency (e.g., governmental agency, third-party payor), include any relevant official documentation such as a copy of the complaint, findings of fact, the final determination, etc.

2. Create one single PDF (maximum of 100 pages) of documentation (e.g., evidence of violation, witness affidavits, litigation, complaints filed with other agencies). You may contact the BACB legal department via email if you need assistance to create the PDF document.

3. Complete the Notice of Alleged Violation and sign.

Note: the BACB only permits electronic signatures using an independent verification process such as EchoSign or DocuSign.

4. Email the Notice and PDF file of relevant documentation to the BACB legal department.

Note: More complete Notices will be processed more efficiently and quickly.

What to Expect after Filing a Notice

1. You will receive an email from the BACB acknowledging receipt of your Notice within 7 days. If additional information is needed, BACB staff will contact you via email. All official BACB correspondence regarding your Notice will be via email.

2. You will be informed of the Notice status within 30-60 days of the acknowledgement. Notice status is typically classified as:

  • Accepted – the facts, if true, may be a violation of a BACB standard.  The Notice and the subject’s response will be submitted to the appropriate BACB committee (i.e., Disciplinary Review Committee, Code Compliance Committee, or Executive Committee).
  • Deferred – the Notice is held until the BACB receives an application from the subject or a ruling from a third-party investigation.  It is your responsibility to keep the BACB updated of third-party investigation developments.
  • Declined – the allegations could not be confirmed and/or the incident does not violate a BACB standard.

3. To the extent possible, you will be informed of the final results.  Typical results might include an advisory warning, continuing education, sanction (i.e., suspension, revocation, or supervision), a combination of actions, or exoneration. Only individuals directly subject to disciplinary sanctions may appeal those sanctions. You will be contacted if additional information is needed from you during the appeal process.

Timeline

This process could take anywhere from a few weeks to more than a year depending on a number of factors, such as (a) whether the BACB is awaiting additional documentation, (b) whether either party is represented by legal counsel, and (c) whether an appeal is requested.

Documentation Release

Accepted Notices and documentation are submitted to the subject of the Notice.  In addition, upon formal request by a governmental agency, court of law, or at the discretion of the Chief Executive Officer, the BACB may release all documentation (i.e., Notice, documents relevant to violation, and relevant correspondence) to the requesting party.

Download the Notice of Alleged Violation